[APPLICATION CLOSED] Senior Programme Officer/Senior Administrative Officer

Location &


Cultural Affairs Department,
The Japan Foundation, Kuala Lumpur (JFKL)

18th Floor, Northpoint Block B, Mid Valley City,
No. 1 Medan Syed Putra, 59200 Kuala Lumpur

Job Title Senior Programme Officer (Arts/Intellectual Exchange)
or Senior Administrative Officer
Job Description

The Senior Programme Officer is in charge of creating, developing and implementing programmes that enhance the warm relationship between Japan and Malaysia. Programmes may fall under such fields as fine art, performing arts, traditional and contemporary music, film, animation & manga, design, architecture, etc., as well as social issue-based programmes like community involvement, public intellectuals exchange and youth education. Programmes may take the form of exhibitions, joint workshops, collaborative creation of artworks or films, international conferences, network meetings, public lectures, research invitations to and from Japan, and numerous types of grants. It is a position requiring high levels of skill in task management, ability to work both independently and as a team, proactiveness in building networks and expanding knowledge of new fields, and commitment to international exchange between Japan and Malaysia.

The candidate is expected to develop new programmes by identifying collaborative partners in Malaysia and counterparts in Japan, as well as handling existing programmes. The candidate is expected to showcase excellent project management skills in unfamiliar settings, considering The Japan Foundation’s wide range of projects. The officer will be required to work with private and government partners, as well as organisations from Japan.

It is often the case that the officer is assigned outside of their own specialty, background or experience. However, depending on the experience and background, the successful candidate may be assigned to focus on a specific task such as public relations, grant management or governmental administration in Japanese. It is also possible for the candidate to be assigned as either programme officer in the arts, especially in the field of performing arts and creative industry, or as a programme officer of Japanese Studies & Intellectual Studies to handle public lectures, fellowships and conferences.  In either case, it is expected of the candidate to be multitask and assume responsibility for several administrative tasks within their personal capacity.

We are looking for an experienced, responsible and enthusiastic individual who has excellent task management skills. Candidates who have work experience in any form of arts, arts management, funding/grant organisation, NGOs/NPOs, tourism & leisure industry and public relation industry are welcome to apply.

Commencement of Work As soon as possible
Salary Range RM 5,000 – 6,000 depending on experience
Conditions (1)  Monday to Friday 8:30 to 16:30 (Lunch Time 12:30 to 14:00)


» Working on weekends may be required depending on the program/event schedule and will be compensated by either replacement leave or overtime pay.
» Overtime work may be required and will be fully paid according to Malaysian Employment Act.

(2) Holidays: Saturday, Sunday, and other Malaysian public holidays

(3) Leave: Annual Leave 14 days, Medical Leave 14 days for the first year

(4) Personal/accident insurance, transportation allowance, EPF, SOCSO and other additional benefits

(5) This position is tied to a 3-year contract. Candidates who can complete the whole term will be given priority.

Requirements (1) University degree and above preferred(2) Candidates must fulfill one or more conditions below:


(i) have 7 years or more full-time professional experience
(ii) be fluent in Japanese and/or have work experience with Japanese company
(ii) have more than 5 years’ professional experience in the fields of publicity, non-profit, grant management, or in academic institutions
(iii) have distinctive experience in the field of arts administration for more than 5 years

*As the position’s focus lies in programme management, the candidate’s own artistic practice OR academic activities would be given lower priority

(3) Language: Fluent in English and Bahasa Malaysia. Fluency in Japanese language would be an advantage.

Requirements Send your CV to saiyo[at] with the title Job Application by 10 June 2016.


(1) Full CV (Please include full name, contact number, home address & method of transportation, recent photo, age, full academic and work history, language and other skills, expected salary, and possible commencement day of work )
(2) Please state how your experience will be related to this position (within 200 words)
(3) Please state your motivation to work with the Japan Foundation (within 200 words)

Requirements Shortlisted candidates will be notified for interview.
Interviews for shortlisted candidates will be on 16 & 17 June 2016 (unless otherwise arranged).
Contact Cultural Affairs Department,
The Japan Foundation, Kuala Lumpur
18th Floor, Northpoint Block B, Mid Valley City,
No. 1 Medan Syed Putra, 59200 Kuala LumpurTel: 03 2284 7228 (MonFri 8:30–16:30)
Fax: 03 2287 5869
E-mail: saiyo[at]


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