[ APPLICATION CLOSED ] Senior Programme/Administrative Officer

Job Location 国際交流基金クアラルンプール日本文化センター The Japan Foundation, Kuala Lumpur (JFKL) 18th Floor, Northpoint Block B, Mid-Valley City, No. 1 Medan Syed Putra, 59200 Kuala Lumpur
Job Title Senior Programme/Administrative Officer
Job Description [Introduction] The position is to handle broad range of administration and coordinating work to organize events/projects in the field of Japanese studies, performing arts, visual arts, film, etc. with an aim of enhancing friendly relationship between Japan and Malaysia. The work involves working with both Malaysian and Japanese Government officials, as well as various arts and creative industry sectors. For further information about events/projects operated by the Japan Foundation, please refer to the following website. [Administration for the JFKL events/projects] (1)Handling necessary governmental permissions and administrative procedures for running the events/project such as:
  • obtaining performance VISA, entertainment permit and censorship certificate for film screening;
  • dealing with Malaysian Custom Department to obtain approval for importing necessary materials for exhibitions and performances
(2) Liaisoning, contacting and writing official letters to government officials for the various requests. (3) Tasks may involve human relation and general administration for the whole JFKL employers, such as working VISA, insurance, EPF, SOCSO, EIS, parking, security, cleaning and office management [Coordination of JFKL  events/projects] (4) Assisting planning, implementing and reporting of JFKL events/projects such as conference, networking program, performing arts, exhibition, film festival, fellowship and grant including working as an Front of House, exhibition installation, importing/exporting films and other materials, attending guest and artists, travelling arrangements and so on. [ Other ](5) Assisting such other duties and matters as JFKL may assign from time to time. [Conclusion] It is a position required to have high skill of task management, be able to work both independently and as a team, be proactive in building network and expanding knowledge to the new field, and committed to devote in international exchange of Japan and Malaysia. Although the task will be under supervise and direction of the senior officers who produces the events/projects, it is much encouraged for the person to take active part in charge as well as to develop new ideas and to contribute to more effective work
Commencement of Work From May 2018 (negotiable, but no later than early June 2018)
Condition 1. Working Day and Time Monday to Friday 8:30 to 16:30 (Lunch Time 12:30 to14:00) Working on weekends may be required depending on the events/projects schedule and will be compensated by either replacement leave or overtime pay. Overtime work may be required and will be fully paid according to Malaysian Employment Act 2. Other Condition (1) Salary - RM 3,000-3,500 depending on experience (2) Holidays: Saturday and Sunday, and other holidays determined by JFKL. (3) Leave: Annual Leave 8 days, Medical Leave 14 days per fiscal year. (4) Entitlement includes personal/accident insurance, transportation allowance, EPF, EIS, SOCSO and other additional benefits to the employees.
Requirements 1. Possess a University Degree 2. Age: Around 30 to 45 (negotiable). 3. Language: Fluent in Bahasa Malaysia and English, with an excellency in writing. Japanese language skill would be an advantage. 4. Relevant full-time work experience would be given preference. 5. Basic PC skills such as Word, Excel and Power Point 6.Good communication and task management skills 7. Able to work in a team 8. Strong commitment to arts, culture and cultural exchange
Application / Closing Date Send the CV and answers to the question below to with the Title Job Application by 27 April 2018. (1) Full CV (Please include full name, address, recent photo, age, full academic and work history and expected salary) (2) What is your related experience with Government/Arts/Culture/Japan? (Within 200 words). (3) What is the motivation of working at the Japan Foundation to you? (Within 200 words).
Procedure Shortlisted candidates will be notified for Interview by 1 May 2018. Interview for the shortlisted candidates will be on 2, 3 & 4 May 2018 (unless otherwise arranged).
Contact Cultural Affairs Department, The Japan Foundation, Kuala Lumpur 18th Floor, Northpoint Block B, Mid-Valley City, No. 1 Medan Syed Putra, 59200 Kuala Lumpur TEL: 03-2284 7228、FAX: 03-2287 5869 E-mail: Website:

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